Politique de confidentialité Expérience FSA ULaval
Cette politique de confidentialité explique quels renseignements personnels sont recueillis par la plateforme Expérience FSA ULaval et comment ils sont utilisés.
Expérience FSA ULaval est une plateforme de réseau social destiné aux diplômés de la Faculté des sciences de l’administration de l’Université Laval (FSA ULaval) pour favoriser les échanges professionnels, le mentorat et le réseautage.
Pourquoi vos renseignements personnels sont-ils recueillis
Création d’un compte
Vos renseignements personnels sont recueillis pour vous permettre de vous inscrire et d’accéder à la plateforme. Nous recueillons :
- votre prénom et nom
- votre date de naissance
- votre courriel
- vos renseignements concernant votre situation professionnelle
- les données de profil comme vos intérêts, vos préférences, vos commentaires et vos réponses à des enquêtes.
À ces fins, vos renseignements sont partagés avec notre fournisseur Aluminati qui héberge la plateforme. Vos renseignements sont conservés sur des serveurs situés au Royaume-Uni. Notre contrat garantit la confidentialité de vos renseignements.
Tous les renseignements que vous acceptez de partager sur cette plateforme sont visibles par toutes les personnes utilisatrices de la plateforme.
Vous pouvez vous désabonner de la plateforme à tout moment.
Accès à la plateforme
Lorsque vous accédez à la plateforme, les renseignements suivants sont automatiquement recueillis :
- Votre adresse IP
- Le nom de votre système d’exploitation, de votre navigateur et la langue que vous utilisez
- L’adresse du site à partir duquel vous avez accédé à un site de l’Université
- La date et l’heure de votre visite
Nous utilisons également des témoins pour recueillir des données sur votre utilisation de la plateforme afin d’établir des profils de nos utilisateurs et optimiser leur expérience. Ces données servent aussi à des fins d’analyse, et d’optimisation de la plateforme. Ces témoins sont essentiels pour la sécurité et le fonctionnement de la plateforme et ne peuvent pas être désactivés.
Ces renseignements sont utilisés pour améliorer la plateforme et à des fins statistiques. Ils ne servent pas à vous identifier.
Personnes ayant accès à vos renseignements personnels
Les personnes suivantes peuvent avoir accès à vos renseignements personnels.
Le personnel de la Faculté des sciences de l’administration, si nécessaire
Seuls les membres autorisés du personnel peuvent avoir accès à vos renseignements personnels. Ils n’ont accès qu’aux renseignements strictement nécessaires pour accomplir leurs fonctions.
Notre fournisseur de services, si nécessaire
Notre fournisseur de services, Aluminati, peut avoir accès à vos renseignements personnels lorsque cela est nécessaire à l’hébergement des données ou à la maintenance technique de la plateforme.
Notre fournisseur doit limiter ses accès à ce qui est nécessaire pour fournir le service. Il ne peut utiliser les renseignements à d’autres fins ni les communiquer à des tiers, sans notre autorisation.
Protection de vos renseignements personnels
Afin d’assurer la confidentialité de vos renseignements personnels, nous mettons en place certaines mesures.
Des mesures organisationnelles
Nous avons établi les rôles et les responsabilités des membres du personnel tout au long du cycle de traitement de vos renseignements personnels.
Pour en savoir plus :
- Politique sur la protection des renseignements personnels (PDF)
- Politique de sécurité de l’information (PDF)
- Règles de protection des renseignements personnels (PDF)
- Règlement sur l’utilisation responsable des technologies de l’information (PDF)
Des mesures technologiques
Nous employons des mécanismes de sécurité propres à assurer la protection de vos renseignements personnels contre les incidents de confidentialité, notamment :
- Une protection contre les logiciels malveillants
- Des systèmes de pare-feu
- Le chiffrement des données
Des règles d’utilisation, de conservation et de destruction
Nous utilisons vos renseignements personnels seulement pour atteindre les finalités décrites dans cette politique.
Nous les conservons seulement le temps nécessaire pour réaliser ces finalités. Vos renseignements sont conservés tant que vous utilisez la plateforme. Nous les détruirons 1 an après la désactivation ou l’inactivité de votre compte.
Vos droits
La loi vous accorde plusieurs droits à l’égard des renseignements personnels que l’Université Laval détient à votre sujet.
Accéder à vos renseignements personnels ou les rectifier
Vous pouvez consulter les renseignements personnels que nous détenons à votre sujet et en obtenir une copie.
Si vous constatez des erreurs ou si vous jugez que la conservation de vos renseignements n’est pas autorisée, vous pouvez demander de les corriger ou de les détruire, le cas échéant.
Pour exercer ces droits, présentez une demande à la personne responsable de l’accès aux renseignements personnels.
Porter plainte
Vous pouvez porter plainte si vous jugez que l’Université ne respecte pas la présente politique ou si vous êtes autrement préoccupés par la gestion des renseignements personnels que nous détenons.
La procédure de traitement des plaintes relatives à la protection des renseignements personnels prévoit qu’une telle plainte doit être adressée au Bureau du respect de la personne.
Questions et commentaires
Si vous avez une question ou un commentaire sur cette politique ou la protection des renseignements personnels par l’Université, contactez le Bureau de la protection des renseignements personnels.
Entrée en vigueur et révision de la politique
Cette politique est en vigueur en date du 22 février 2025.
Cette politique peut être modifiée par l’Université après avoir publié un avis de modification.
FSA ULaval Experience Privacy Policy
This privacy policy explains what personal information is collected by the Experience FSA ULaval platform and how it is used.
FSA ULaval Experience is a social networking platform for graduates of the Faculty of Business Administration of Université Laval (FSA ULaval) to promote professional exchanges, mentoring and networking.
Why your personal information is collected
Create an account
Your data is collected to allow you to register and access the platform. We collect:
- your first and last name
- your date of birth
- your email address
- your professional contact information
- profile data such as your interests, preferences, comments and survey responses.
For these purposes, your information is shared with our supplier Aluminati who hosts the platform. Your data will be stored on servers located in the United Kingdom. Our contract guarantees the confidentiality of your information.
Any information you choose to share on this platform is visible to all users.
You can unsubscribe from the platform at any time.
Access the platform
When you access the platform, the following information is automatically collected:
- Your IP address
- The name of your operating system, your browser and the language you use
- The address of the site from which you accessed a University site
- The date and time of your visit
We use cookies to collect data on platform usage, allowing us to create user profiles and enhance their experience. This data also supports analysis and platform optimization. These cookies are essential for security and functionality and cannot be disabled. This information is used to improve the platform and for statistical purposes. It is not used to identify you.
People with access to your personal information
The following entities may have access to your personal information.
Faculty of Business Administration staff, if necessary
Only authorized staff members may have access to your personal information. They only have access to the information strictly necessary to perform their duties.
Our service provider, if necessary
Our service provider, Aluminati, may access your personal information when necessary for data hosting or technical maintenance of the platform.
Our supplier must limit its access to what is necessary to provide the service. It may not use the information for any other purposes or disclose it to third parties without our authorization.
Protection of your personal information
To ensure the confidentiality of your personal information, we put certain measures in place.
Organizational measures
We have established the roles and responsibilities of staff members throughout the processing cycle of your personal information.
For more information:
- Privacy Policy (PDF; in French only)
- Information Security Policy (PDF; in French only)
- Rules for the Protection of Personal Information (PDF; in French only)
- Regulations on the Responsible Use of Information Technology (PDF; in French only)
Technological Measures
We use security safeguards to protect your personal information against privacy breaches, including:
- Protection against malware
- Firewall systems
- Data encryption
Rules for use, retention and destruction
We use your personal information only to achieve the purposes described in this policy.
We only keep it for the time necessary to achieve these purposes. Your information is kept for as long as you use the platform. We will destroy it 1 year after the deactivation or inactivity of your account.
Your rights
The law grants you several rights concerning the personal information that Université Laval holds about you.
Access or correct your personal information
You may review the personal information we hold about you and obtain a copy of it.
If you notice any errors or if you feel that your information is not retained as authorized, you may request that it be corrected or destroyed, as appropriate.
To exercise these rights, submit a request to the person responsible for access to personal information (in French only).
File a complaint
You may file a complaint if you believe that the University is not complying with this policy or if you are otherwise concerned about the management of the personal information we hold.
The procedure for handling complaints relating to the protection of personal information (in French only) stipulates that such a complaint must be addressed to the Bureau du respect de la personne de l’Université Laval (in French only).
Questions and comments
If you have a question or comment about this policy or the protection of personal information by the University, contact the Bureau du respect de la personne de l’Université Laval (in French only).
Effective Date and Policy Revision
This policy takes effect on February 22, 2025.
This policy may be amended by the University upon publication of a notice of amendment.
Expérience FSA ULaval Social Sign In: Privacy Notice
This privacy notice provides you with details of how we (Aluminati Network Group Ltd) collect, process and store your personal data when you access the Aluminate service (the ‘Service’) via this third-party application (‘App’).
LAWFUL BASIS AND PURPOSE OF PROCESSING
Aluminati processes your data in order to perform its contract, with the institution or organisation, to provide you with the Service. We will process your information for the following purposes;
- To verify your details in order to provide you with access to the Service
- To improve your onboarding experience onto the Service
- To increase your accessibility to the Service
We will only use your personal data for the purposes listed above unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for a purpose unrelated to the purpose for which we collected the data, we will notify you and we will explain the legal ground of processing. We may process your personal data without your knowledge or consent where this is required or permitted by law.
By accessing the Service through this App, you agree to the collection and use of information in accordance with this privacy policy.
If you are unhappy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (www.ico.org.uk) however we would be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.
Email: privacy@aluminati.net
Tel: 01638 676 232
WHAT PERSONAL DATA WE COLLECT
Personal data is any information capable of identifying an individual and does not include anonymised data. We may ask you to provide us with or automatically collect certain personally identifiable information that can be used to contact or identify you, including:
- Identity & Contact Data may include your first name and last name
- Contact Data may include your email address
- Technical Data may include your cookie data, information such as your device's internet protocol address (e.g., IP address), browser type, browser version, the time and date of your visit, unique device identifiers and other diagnostic data
We do not collect any sensitive data about you including details about your race or ethnicity, religious beliefs, sexual orientation, political opinions, trade union membership, health, criminal convictions and offences.
YOUR RIGHTS
For data processed under the lawful basis of ‘performance of a contract’, you;
- DO have the right to; be informed, request access, data portability, data rectification, restriction processing, erasure if there is no overriding ‘legitimate interest’ for continuing to process the data
- DO NOT have the right to object
To exercise these rights please email privacy@aluminati.net. We will likely have to request information from you to confirm your identity in order to ensure we are following instructions from the actual data subject concerned. No fee is payable for the exercise of these rights unless the request is clearly unfounded, repetitive or excessive in which case we may also legally refuse your request.
For more information on individual rights under the GDPR, go to the following site: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr
You have the right to lodge a complaint to the supervisory authority (the Information Commissioners Office); if you believe we are processing your data unfairly.
DISCLOSURES OF YOUR PERSONAL DATA
We may have to share your personal data with third parties including:
- Our service providers who provide IT, hosting and system administration services
- Professional advisers including lawyers, bankers, auditors, insurers, financial advisers and corporate finance advisers who provide consultancy, banking, legal, insurance, accounting and financial services
- HM Revenue & Customs, regulators and other authorities based in the United Kingdom and other relevant jurisdictions who require reporting of processing activities in certain circumstances
- Third parties to whom we sell, transfer, or merge parts of our business or our assets
- We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
INTERNATIONAL TRANSFERS
We make active efforts to engage in service providers who are based within the European Economic Area (EEA). Where this is not possible, we may need to engage service providers resulting in your personal data being transferred outside the EEA. Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar degree of security of data by ensuring at least one of the following safeguards is implemented:
- We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission; or
- Where we use certain service providers, we may use specific contracts or codes of conduct or certification mechanisms approved by the European Commission which give personal data the same protection it has in Europe.
If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.
In addition to the above, your data may be temporarily transferred outside of the EEA during the course of our staff travelling abroad with personal data (for example meeting contact information and emails). There are appropriate safeguards in place to ensure the protection of your data - including encryption rendering the data unreadable in the case of loss or theft.
DATA SECURITY
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
DATA RETENTION
We will only retain personal data for as long as we need to fulfil the specified purposes we have collected it for as well as for satisfying legal, accounting, audit, or reporting requirements.
By law, for tax purposes, we have to keep certain data about our customers for six years after they cease being customers.
COOKIES & THIRD PARTY LINKS
We use cookies as described in the section above on how we use your data. If you choose to disable cookies in your browser certain parts of our service will cease to function.
Links from our website or other communications may link to third-party destinations over whom we have no control and do not take responsibility for their privacy statements or behaviours. Please read the privacy notice of these sites to understand their data policies.
Name and contact details of the data controller and data protection officer
Data Controller: Aluminati Network Group Ltd.
Address: Hyperion House, The Oaks, Newmarket, Suffolk, CB8 7XN
Data Protection Officer: Daniel Watts
Contact Details: privacy@aluminati.net